How do I export my booking data? - XO Help Center

You can export booking data from the admin panel to an Excel file. This is useful for offline reporting, sharing data with your team, or analysing attendance and revenue.

Exporting bookings

Go to Events & Bookings in the admin panel.
Apply any filters you want the export to reflect:
- Select a specific event
- Select a specific occurrence (for recurring events)
- Filter by booking status using the status tabs
Click the Export button (usually shown as a download icon or “Export to Excel”).
The file downloads to your computer automatically.

What’s included in the export?

The exported Excel file includes one row per booking with the following fields:

Column	Description
Booking reference	Unique booking number
Customer name	Name provided at booking
Email	Customer email address
Phone	Customer phone number (if provided)
Event	Event name
Occurrence	Date of occurrence (for recurring events)
Booking type	Ticket or Reservation
Items	Booking tier name and quantities
Total paid	Amount collected
Status	Current booking status
Booked on	Date and time the booking was created
Arrived	Whether the guest was scanned in (Yes/No)
Notes	Any internal notes added to the booking

Filtering before exporting

The export reflects your current filter selection. To get the data you need:

Export goal	What to filter first
All bookings for one event	Select the event in the event dropdown
All confirmed bookings for tonight	Select event + occurrence + Confirmed tab
Guest list only	Select event + Guest List filter
All-time data for all events	Leave all filters clear

Can I export entry pass / QR code data?

The standard export includes booking-level data. Individual entry pass details (QR code references, arrival status per pass) are included as part of the booking row. If you need more granular pass-level data, contact support at support@thexo.app.

How often is the data updated?

The export is a snapshot of the current data at the moment you click Export. For live events, re-export periodically to get the latest arrival and booking status information.