You can export booking data from the admin panel to an Excel file. This is useful for offline reporting, sharing data with your team, or analysing attendance and revenue.Documentation Index
Fetch the complete documentation index at: https://help.thexo.app/llms.txt
Use this file to discover all available pages before exploring further.
Exporting bookings
- Go to Events & Bookings in the admin panel.
- Apply any filters you want the export to reflect:
- Select a specific event
- Select a specific occurrence (for recurring events)
- Filter by booking status using the status tabs
- Click the Export button (usually shown as a download icon or “Export to Excel”).
- The file downloads to your computer automatically.
What’s included in the export?
The exported Excel file includes one row per booking with the following fields:| Column | Description |
|---|---|
| Booking reference | Unique booking number |
| Customer name | Name provided at booking |
| Customer email address | |
| Phone | Customer phone number (if provided) |
| Event | Event name |
| Occurrence | Date of occurrence (for recurring events) |
| Booking type | Ticket or Reservation |
| Items | Booking tier name and quantities |
| Total paid | Amount collected |
| Status | Current booking status |
| Booked on | Date and time the booking was created |
| Arrived | Whether the guest was scanned in (Yes/No) |
| Notes | Any internal notes added to the booking |
Filtering before exporting
The export reflects your current filter selection. To get the data you need:| Export goal | What to filter first |
|---|---|
| All bookings for one event | Select the event in the event dropdown |
| All confirmed bookings for tonight | Select event + occurrence + Confirmed tab |
| Guest list only | Select event + Guest List filter |
| All-time data for all events | Leave all filters clear |