Exporting bookings
- Go to Events & Bookings in the admin panel.
- Apply any filters you want the export to reflect:
- Select a specific event
- Select a specific occurrence (for recurring events)
- Filter by booking status using the status tabs
- Click the Export button (usually shown as a download icon or “Export to Excel”).
- The file downloads to your computer automatically.
What’s included in the export?
The exported Excel file includes one row per booking with the following fields:| Column | Description |
|---|---|
| Booking reference | Unique booking number |
| Customer name | Name provided at booking |
| Customer email address | |
| Phone | Customer phone number (if provided) |
| Event | Event name |
| Occurrence | Date of occurrence (for recurring events) |
| Booking type | Ticket or Reservation |
| Items | Booking tier name and quantities |
| Total paid | Amount collected |
| Status | Current booking status |
| Booked on | Date and time the booking was created |
| Arrived | Whether the guest was scanned in (Yes/No) |
| Notes | Any internal notes added to the booking |
Filtering before exporting
The export reflects your current filter selection. To get the data you need:| Export goal | What to filter first |
|---|---|
| All bookings for one event | Select the event in the event dropdown |
| All confirmed bookings for tonight | Select event + occurrence + Confirmed tab |
| Guest list only | Select event + Guest List filter |
| All-time data for all events | Leave all filters clear |